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Established 1997 as a part of Balaklava Community Arts Inc.

~ PO Box 253 ~ Balaklava ~ South Australia ~ 5461 ~

Rules & Conditions of Entry

Revised March 2016

PLEASE NOTE THE RULES ARE REVISED EVERY YEAR
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Click Here to download a printable .pdf file of the Rules & Conditions of Entry
Updated March 2016
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ENTRIES - Rules 1-6
PERFORMANCE - Rules 7-11
TIME LIMITS - Rule 12
MUSIC & DRAMA REQUIREMENTS - Rules 13a-b
COPYRIGHT - Rule 14
ADJUDICATION - Rules 15-17
CONDUCT - Rules 18-21
LIABILITY - Rule 22


 

** PLEASE NOTE A FEW UPDATES FOR 2016 **

(See Rules 7, 11, 13, 14, 21)

ENTRIES

1.  Entry forms: These will be available for download on our website on the Forms page (www.balaklavaeisteddfod.org.au/forms.html). If unable to download the forms, contact The Administrator, Balaklava Eisteddfod Society, PO Box 253, Balaklava SA 5461 or contact Trish Goodgame 0417 891 834 or Di Spence 0419 030 581 with your details. Only ONE entry form is to be used per entrant/family.

2.  Payment: The appropriate fee or proof of payment must accompany each entry Form. If in doubt re amount due, check first. Posted fees are to be remitted by cheque or money order only, made payable to Balaklava Eisteddfod Society. Send payment WITH entry form to The Treasurer, Balaklava Eisteddfod Society, PO Box 253, Balaklava SA 5461. Payment may also be made by direct Bank Transfer to

Account: Balaklava Eisteddfod Society
Bank: WESTPAC
Branch: GAWLER SA
BSB: 035-075
Account No: 235023
Reference: Entrant name

Details of transfer are to be sent to The Treasurer, Balaklava Eisteddfod Society. Cash payments by mail are unacceptable. Entry is not final until payment is received. * If not paid in 14 days from date of entry form being received, the entry will be automatically archived.

3. Entry fees are not refundable except where a Section is cancelled. Entrants are not entitled to any refund of fees, in cases of non-appearance for any reason.

4. The age of the entrant shall be deemed to be the age of the entrant as at 1 July 2016. The date of birth should be stated on the Entry Form. Entrants shall produce a copy of their birth certificate if asked to do so.

5. Entrants who have been pupils of, or who have been coached by, the Adjudicator of a Discipline in the six months prior to the day of competition are ineligible to enter that Discipline competitively.

6. The Society reserves the unfettered right to:
a) amend any Section that has attracted insufficient entries
b) extend the period during which entries may be submitted
c) divide or combine any Section
d) convene additional Sections
e) alter the Section times as shown in the Programme
f) record, photograph, film or videotape any item or Sections.

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PERFORMANCE

7. No entrant shall perform the same item in more than one Discipline or Section, unless taking part        in the Choral Workshop.

8. An entrant may enter ONCE ONLY in each of the following Sections:

Vocal Small Ensemble (2-4 voices)
Contemporary Vocal Ensemble (2-4 voices)
Musical Theatre Ensemble (2-4 voices)

9. a) Prompting or assistance of any kind may not be given to any entrant during performance, except by the Adjudicator or the adjudicator's nominee.
b) Tuning assistance of instrument prior to performance is permitted.

10. a) Should an entrant leave the stage during a performance for any cause, that entrant may perform again (time permitting) for comments only.
b) In the event of a mechanical breakdown, the entrant may perform competitively again, time permitting.

11. If an entrant has won 1st placing in the same section of a discipline in two consecutive years, they must either perform non-competitively or progress to the next age level.
In Instrumental Discipline this applies to winning in two consecutive years, playing an instrument in the same family, e.g. flute and clarinet. If instruments are from different families, (e.g. string and woodwind) this rule does not apply.

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TIME LIMITS

12. Entrants may perform more than 1 piece provided that the total performing/playing time does not exceed the stated time limit. Contemporary Vocal Discipline is the exception where ONLY 1 piece is allowed.

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MUSIC AND DRAMA REQUIREMENTS

13. (a) MUSIC - A legible copy of the music to be performed MUST be provided for the Adjudicator, and submitted to the Booking Officer. The Booking in Office is open 30 minutes prior to the Section on the day of the performance. The entrant must collect this at the close of the Section. Loose-leaf copies must be stapled and numbered. Music copies for Instrumental and Piano Sections must have the bars numbered.

i) Unpublished music will be accepted, but the manuscript must be legible. Instrumental cadenzas must be included with the copy for the Adjudicator and must be legible. If a piece has been composed with accompaniment it may not be played without accompaniment.

ii) All ensembles, except Musical Theatre Ensemble, must include at least 50% of the performance in harmony.

iii) Instrumental Solo pieces may not be excerpts from ensemble pieces.

iv) If a CD is to be used as accompaniment in the Contemporary Vocal Section, the original CD or authorised downloaded copy must be sighted. 

v) In Contemporary Vocal Discipline, a legible copy of the lyrics must be provided for the Adjudicator. In ALL other sections, a copy of the printed music is required.

13. (b) SPEECH AND DRAMA - i) Recitation, Drama, Prose &/or Poetry  - A legible copy of a brief Context Statement (Synopsis) and a Script copy for any [Recitation, Drama, Prose or Poetry] piece to be performed MUST be provided for the Adjudicator, and submitted to the Booking Officer. The Booking in Office is open 30 minutes prior to the Section on the day of the performance. Please refer to Rule 19. The entrant must collect material at the close of the Section. Loose-leaf copies must be stapled and numbered.

ii) Public Speaking - Topic as specified in the Syllabus by the Balaklava Eisteddfod Society.  A legible copy of the [Public Speaking] piece to be performed MUST be provided for the Adjudicator, and submitted to the Booking Officer at least 30 minutes prior to the Section on the day of the performance. Material must be original and the content appropriate. Please refer to Rule 19.

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COPYRIGHT

14. ENTRANTS MUST DISPLAY ORIGINAL MUSIC during their performance. Entrants infringing this Rule will be disqualified unless proof of official authorisation of any PHOTOCOPIED material is produced or unless the music is out of copyright. HOWEVER, a photocopy of the music to be performed may be supplied for the use of the Adjudicator but this copy cannot be returned to the entrant. Neither the Society nor Balaklava Community Arts Inc. will be liable for any copyright infringement.

Note: Print Music - Any downloaded print music from the Internet is to be presented with evidence of ‘authorization for use’ including receipts, and must be sighted by the booking in staff.

** AMCOS|APRA COPYRIGHT DECLARATION FORM **

Available from www.apraamcos.com.au/media/5685/educational-licensing-copyright-declarationform.pdf or from the Balaklava Eisteddfod website, www.balaklavaeisteddfod.org.au/forms.html

Part 1: Performer's Declaration (formerly Form 1)

Part 2: Adjudication Copy (formerly Form 2)

Part 3: Accompanist Copy (formerly Form 5)

Part 4: (not required)

Part 5: Fill in the title and composer of the pieces being performed This form must be completed by all entrants and be presented to the Booking Officer at each venue for each performance.

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ADJUDICATION

15. The Society reserves the right to appoint a substitute Adjudicator for the announced Adjudicator, for any reason.

16. Entrants must not communicate with the Adjudicator after the entries have closed and before the end of the Eisteddfod, without the prior written approval of the Secretary. The Society reserves the right to disqualify any entrant who acts in breach of this rule.

17. The Adjudicator’s decision relating to the awards of each Section is final.

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CONDUCT

18. Entrants who are unable to perform in their nominated Section should notify the Society at least 24 hours beforehand if possible.

19. a) A high standard of personal presentation is considered desirable, and will be taken into consideration by the Adjudicator.
b) Entrants must be sensitive to mixed audiences, ages and venues.
c)The Adjudicator reserves the right to terminate a performance and/or disqualify a performer if the performance includes offensive language or content.

20. No parent or teacher is allowed on or behind the stage UNLESS accompanying or conducting, or rendering assistance AT THE ADJUDICATOR’S REQUEST.

21. a) An opportunity for a family member of an entrant or school representative to take a photo will be given at the conclusion of each performance in a Section, but NOT DURING a performance.

b) A licence to make an audio-visual recording of your own child or school’s performance can be obtained from the AMCOS|APRA website. For personal use you will need a Domestic Use Video Licence . Government Schools are covered automatically by the APRA|AMCOS/ARIA Schools’ Music Recordings and Access Licence. Catholic and Private Schools can check if they have the appropriate licence by emailing schools@apra.com.au. No videos may be made without a licence which must be presented if requested.

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LIABILITY

22. Balaklava Community Arts Inc., the Balaklava Eisteddfod Society, any of their servants or agents shall not be liable for any delay, loss or damage to the property of, or any inconvenience caused to, any Entrants, arising from any cause whatsoever.

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Entrants who fail to comply with any of the foregoing Rules and Conditions of Entry may be disqualified. The decisions of the Society shall be final in all questions or disputes that relate directly or indirectly to participation in the Eisteddfod by:

a) an Entrant
b) an Entrant's parent/guardian
c) an Entrant's teacher
d) any other person associated with the Entrant.

 

ALL ENTRIES WILL BE RECEIVED ACCORDING
TO THESE CONDITIONS AND IN THE SPIRIT OF FRIENDLY COMPETITION UPON WHICH THE BALAKLAVA EISTEDDFOD IS BASED

 

 

PHOTO DISCLAIMER

The Balaklava Eisteddfod Society, part of Balaklava Community Arts Inc.,
reserves the right to take PHOTOGRAPHS TO BE USED FOR PUBLICITY PURPOSES
(e.g. on website, provided to local media, on Facebook page etc.)

PLEASE ADVISE if there are any entrants who REQUIRE EXCLUSION from such use of photographs. Permission for photos to be to be used is assumed unless notified otherwise.

 

 

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Last updated on 30th March 2016

Copyright © 2007 Balaklava Eisteddfod Society