ENTRIES	-	Rules 1-6
PERFORMANCE	-	Rules 7-11
TIME LIMITS	-	Rule 12
MUSIC & DRAMA REQUIREMENTS	-	Rules 13a-b
COPYRIGHT	-	Rule 14
ADJUDICATION	-	Rules 15-17
CONDUCT	-	Rules 18-21
LIABILITY	-	Rule 22

 ENTRIES

1. Entries MUST be printed in BLOCK letters on the official Entry Form, and lodged with the Secretary, fully completed. Attach additional pages as needed. Entry Forms may be photocopied.

2. The appropriate fee and Entry Form must accompany each entry. Posted fees are to be remitted by cheque or money order only. Payment may also be made by direct Bank Transfer with transfer details attached to Entry Form. Cash payments by mail are unacceptable.

3. Entry fees are not refundable except where a Section is cancelled. Entrants are not entitled to any refund of fees, in cases of non-appearance for any reason.

4. The age of the entrant shall be deemed to be the age of the entrant as at 1 July 2012. The date of birth should be stated on the Entry Form. Entrants shall produce a copy of their birth certificate if asked to do so.

5. Entrants who have been pupils of, or who have been coached by, the Adjudicator of a Section in the six months prior to the day of competition are ineligible to enter that Section competitively.

6. The Society reserves the unfettered right to:
a) amend any Section that has attracted insufficient entries;
b) extend the period during which entries may be submitted;
c) divide or combine any Section;
d) to convene additional divisions;
e) alter the Section times as shown in the Programme; and
f) record, photograph, film or videotape any item or Sections.

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PERFORMANCE

7. No entrant shall perform the same item in more than one Section or Division.

8. An entrant may enter ONCE ONLY in each of the following divisions: Vocal Duet/Trio, Contemporary Vocal Ensemble and Musical Theatre Ensemble.

9. a) Prompting or assistance of any kind may not be given to any entrant during performance, except by the Adjudicator or the adjudicator's nominee.
b) Tuning assistance of instrument prior to performance is permitted.

10. a) Should an entrant leave the stage during a performance for any cause, that entrant may perform again (time permitting) for comments only.
b) In the event of a mechanical breakdown, the entrant may perform competitively again, time permitting.

11. If an entrant has won 1st placing in the same division of a section in two consecutive years, they must either perform non-competitively or progress to the next age level.

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TIME LIMITS

12. Entrants may perform more than 1 piece provided that the total performing/playing time does not exceed the stated time limit. Contemporary Vocal Section is the exception where only 1 piece is allowed.

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MUSIC AND DRAMA REQUIREMENTS

13. (a) MUSIC - A legible copy of the music to be performed MUST be provided for the Adjudicator, and submitted to the Booking Officer at least 30 minutes prior to the Section on the day of the performance. The entrant must collect this at the close of the Section. Loose-leaf copies must be stapled and numbered. Music copies for Instrumental and Piano Sections must have the bars numbered.

i) Unpublished music will be accepted, but the manuscript must be legible. Instrumental cadenzas must be included with the copy for the Adjudicator and must be legible. If a piece has been composed with accompaniment it may not be played without accompaniment.

ii) All duets, trios or ensembles, except Musical Theatre Ensemble, must include at least 50% of the performance in harmony.

iii) Instrumental Solo pieces may not be excerpts from ensemble pieces.

iv) If a CD is to be used as accompaniment in the Contemporary Vocal Section, the original CD or authorized downloaded copy must be sighted and a legible copy of the lyrics must be provided for the Adjudicator. In ALL other sections, a copy of the printed music is required.

(b) SPEECH AND DRAMA - i) A legible copy of the Context Statement and Script for any Recitation/Drama piece to be performed MUST be provided for the Adjudicator, and submitted to the Booking Officer at least 30 minutes prior to the Section on the day of the performance. Please refer to Rule 19. The entrant must collect this at the close of the Section. Loose-leaf copies must be stapled and numbered.

ii) Public Speaking - Topic as specified in Syllabus by the Balaklava Eisteddfod Society. Material must be original and the content appropriate. Please refer to Rule 19.

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COPYRIGHT

14. ENTRANTS MUST DISPLAY ORIGINAL MUSIC during their performance. Entrants infringing this Rule will be disqualified unless proof of official authorisation of any PHOTOCOPIED material is produced or unless the music is out of copyright. HOWEVER, a photocopy of the music to be performed may be supplied for the use of the Adjudicator but this copy cannot be returned to the entrant. Neither the Society nor Balaklava Community Arts Inc. will be liable for any copyright infringement.

Note: Print Music - Any downloaded print music from the internet is to be presented with evidence of ‘authorization for use’ including receipts, and must be sighted by the booking in staff.

AMCOS/APRA Forms: Performer's Declaration (Form 1), Adjudication Copy (Form 2) and Accompanist Copy (Form 5) will be sent by post to the entrant with the programme. The entrant must complete Form 1 only once for the duration of the Balaklava Eisteddfod and present it to the Booking Officer at each venue where performing. Form 2 and Form 5 must be completed for each performance, where applicable. These forms can also be downloaded from the website www.balaklavaeisteddfod.org.au

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ADJUDICATION

15. The Society reserves the right to appoint a substitute Adjudicator for the announced Adjudicator, for any reason.

16. Entrants must not communicate with the Adjudicator after the entries have closed and before the end of the Eisteddfod, without the prior written approval of the Secretary. The Society reserves the right to disqualify any entrant who acts in breach of this rule.

17. The Adjudicator’s decision relating to the awards of each Section is final.

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CONDUCT

18. Entrants who are unable to perform in their nominated Section should notify the Society at least 24 hours beforehand if possible.

19. a) A high standard of personal presentation is considered desirable, and will be taken into consideration by the Adjudicator.
b) Entrants must be sensitive to mixed audiences, ages and venues.
c)The Adjudicator reserves the right to terminate a performance and/or disqualify a performer if the performance includes offensive language or content.

20. No parent or teacher is allowed on or behind the stage unless accompanying or conducting, or rendering assistance at the Adjudicator’s request.

21. The use of any recording devices by a member of the audience during any performance is prohibited. An opportunity to take photos will be given at the conclusion of each division of competition.
ANY unauthorised filming or photographing of any performance is not only a contravention of the copyright act but can also contravene areas of the Child Protection Act particularly when mobile phones are used.

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LIABILITY

22. Balaklava Community Arts Inc, the Society, any of their servants or agents shall not be liable for any delay, loss or damage to the property of, or any inconvenience caused to, any Entrants, arising from any cause whatsoever.

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Entrants who fail to comply with any of the foregoing Rules and Conditions of Entry may be disqualified. The decisions of the Society shall be final in all questions or disputes that relate directly or indirectly to participation in the Eisteddfod by:

a) an Entrant;
b) an Entrant's parent/guardian;
c) an Entrant's teacher; and/or
d) any other person associated with the Entrant.

 

ALL ENTRIES WILL BE RECEIVED ACCORDING TO THESE CONDITIONS AND IN THE SPIRIT OF FRIENDLY COMPETITION UPON WHICH THE BALAKLAVA EISTEDDFOD IS BASED

 

 

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